Privacy Policy Social Media (LinkedIn)

You can also find our company on social networks where we maintain a corporate presence. We generally collect and use personal data of our users only to the extent necessary to provide our content and services. The collection and use of personal data of our users usually takes place only after the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of data is permitted by statutory regulations.

1. Name and Address of the Joint Controllers
   Jointly responsible for data processing for the operation of our LinkedIn company presence are:

LinkedIn Ireland Unlimited Company
(hereinafter referred to as “Platform Operator”)
Wilton Place
Dublin 2 Ireland

– and –

IBIS Prof. Thome AG
(hereinafter referred to as “IBIS”)
Mergentheimer Str. 76a
97082 Würzburg
Phone: +49 931 73046 500
Fax: +49 931 73046 99 500
Email: info@ibis-thome.de
Website: www.ibis-thome.de

1. Name and Address of the Data Protection Officer
   Contact for the Data Protection Officer of LinkedIn: https://www.linkedin.com/help/linkedin/ask/TSO-DPO

LinkedIn Privacy Policy: https://de.linkedin.com/legal/privacy-policy

–

Contact for the Data Protection Officer of IBIS Prof. Thome AG:

Attorney
Konstantin Malakas
Steinbachtal 2b
97072 Würzburg
Phone: +49 931 29 98 08 – 0
Fax: +49 931 29 98 08 – 8
Email: dsb@ibis-thome.de
Websites: www.malakas.de; www.weblawyer.de

III. Provision of Services and Creation of Logfiles

1. Description and Scope of Data Processing

By accessing the platform of the Platform Operator, you technically transmit, among other things, the following data to its server, which are stored in a logfile by the Platform Operator:

• Information about the browser type and version used

• The operating system of the user

• The Internet service provider of the user

• The IP address of the user

• Date and time of access

• Websites from which the user’s system accesses our website

• Websites that are accessed by the user’s system via our website

However, IBIS does not have access to this data. Instead, the Platform Operator provides IBIS with pseudonymized statistics, through which IBIS can draw conclusions about the usage of the corporate presence and the success of advertising measures. To create these statistics, the Platform Operator processes personal data.

Based on these statistics, IBIS cannot draw any conclusions about individual persons, as additional information that would allow the data to be assigned to a specific affected person is not available to IBIS in the context of the analysis. The Platform Operator has provided further information on the scope of the data processing under the following link: https://de.linkedin.com/legal/privacy-policy

When you interact with us on LinkedIn (e.g., send us a message; contact the sales team via button; comment on posts, etc.), we can view personal data from you (your profile name on the Platform Operator, possibly your profile photo, possibly your email address, possibly your job title, possibly the company name linked to your profile, date information or possibly other data you have released on LinkedIn or transmitted to us via message), and this leads directly to data processing by us.

Please note that according to LinkedIn’s privacy policy, personal data is also processed by the Platform Operator in the USA or other third countries. LinkedIn states in its declaration that personal data is only transferred to countries for which an adequacy decision by the European Commission pursuant to Art. 45 GDPR is available or on the basis of appropriate guarantees pursuant to Art. 46 GDPR (https://www.linkedin.com/help/linkedin/answer/62533?trk=microsites-frontend_legal_privacy-policy&lang=de).

Furthermore, there is an agreement on data processing between us and the Platform Operator, which can be accessed here: https://legal.linkedin.com/dpa/DE

2. Legal Basis for the Processing of Personal Data

The legal basis for the processing of the personal data of the users is Art. 6 Para. 1 S.1 lit. a GDPR.

The information provided by LinkedIn regarding the legal bases of the processing of personal data can be viewed at https://de.linkedin.com/legal/privacy-policy (Section 5.3).

3. Purpose of Data Processing
   Our purpose for the data processing on our social media presence is the dissemination of information about our product and service offerings as well as the possibility of exchanging with the users of the social network.

IBIS uses the statistics (Insights) provided by LinkedIn to analyze user behavior, reach, effectiveness of posts/advertisements, etc. The insights gained from this feed into the development of our product and service offerings. The legal basis for IBIS – both for using the statistics and for interacting with LinkedIn users – is therefore, in addition to consent, the pursuit of our legitimate interest pursuant to Art. 6 Para. 1 S.1 lit. f., insofar as your interests, fundamental rights, and freedoms do not prevail.

If IBIS publishes photos of individuals on the company presence, this is done on the legal basis of prior consent (Art. 6 Para. 1 lit. a GDPR) or a contractual agreement (Art. 6 Para. 1 lit. b GDPR).

4. Retention Period
   The personal data of the affected person will be deleted or blocked as soon as the purpose of the storage ceases to apply. Further storage may take place if this is provided for by the European or national legislator in Union regulations, laws, or other provisions to which the Controller is subject. A block or deletion of the data also occurs if a storage period prescribed by the mentioned standards expires, unless there is a necessity for further storage of the data for a contract conclusion or contract fulfillment.

For information on data storage by the Platform Operator, please refer to its privacy policy available at https://de.linkedin.com/legal/privacy-policy.

5. Objection and Removal Options
   For contacting the Data Protection Officer of LinkedIn Ireland Unlimited Company, the Platform Operator has provided a form at the following link: https://www.linkedin.com/help/linkedin/ask/TSO-DPO

6. Cookies

Cookies are used on LinkedIn for various purposes. These can include both

• technically necessary cookies and

• cookies for market research and advertising purposes, for collecting usage statistics, for user interaction with external services (e.g., for embedding third-party content), for web tracking, etc.

over which IBIS has no control. The platform operator has provided further information on the use of cookies on its website, which can be accessed at https://de.linkedin.com/legal/cookie-policy. For cookies that IBIS uses on the website, we refer to our privacy policy (https://ibis-thome.de/datenschutz/).

1. Rights of the Affected Person
   If personal data concerning you are processed, you are a data subject within the meaning of the GDPR, and you have the following rights against the Controller:

2. Right to Information
   You can request confirmation from the Controller as to whether personal data concerning you is being processed by us.
   If such processing is taking place, you can request information from the Controller about the following:
   (1) the purposes for which the personal data are processed;
   (2) the categories of personal data that are processed;
   (3) the recipients or categories of recipients to whom the personal data concerning you have been disclosed or will be disclosed;
   (4) the planned duration of the storage of the personal data concerning you or, if specific information is not possible, criteria for determining the storage duration;
   (5) the existence of a right to correction or deletion of personal data concerning you, a right to restrict processing by the Controller, or a right to object to this processing;
   (6) the existence of a right to lodge a complaint with a supervisory authority;
   (7) all available information about the origin of the data if the personal data are not collected from the data subject;
   (8) the existence of automatic decision-making including profiling according to Art. 22 Para. 1 and 4 GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
   You have the right to request information about whether personal data concerning you have been transferred to a third country or an international organization. In this context, you can request to be informed about the appropriate guarantees acc. to Art. 46 GDPR in connection with the transmission.

3. Right to Correction
   You have the right to correction and/or completion against the Controller if the processed personal data concerning you are incorrect or incomplete. The Controller must make the correction without delay.

4. Right to Restriction of Processing
   You can demand the restriction of the processing of the personal data concerning you under the following conditions:
   (1) if you dispute the accuracy of the personal data concerning you for a period that enables the Controller to verify the accuracy of the personal data;
   (2) if the processing is unlawful and you oppose the deletion of the personal data and instead demand the restriction of the use of the personal data;
   (3) if the Controller no longer needs the personal data for processing purposes, but you need them for the assertion, exercise, or defense of legal claims, or
   (4) if you have objected to the processing per Art. 21 Para. 1 GDPR and it is not yet clear whether the legitimate reasons of the Controller prevail over your reasons.
   If the processing of the personal data concerning you has been restricted, these data - apart from their storage - may only be processed with your consent or for the establishment, exercise, or defense of legal claims or to protect the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.
   If the restriction of processing per the aforementioned conditions has been restricted, you will be informed by the Controller before the restriction is lifted.

5. Right to Deletion
   a) Obligation to Delete
   You can demand that the Controller deletes the personal data concerning you immediately, and the Controller is obliged to delete these data immediately if one of the following reasons applies:
   (1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
   (2) You withdraw your consent on which the processing per. Art. 6 Para. 1 S.1 lit. a or Art. 9 Para. 2 S.1 lit. a GDPR was based, and there is no other legal basis for the processing.
   (3) You object to the processing per Art. 21 Para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing per Art. 21 Para. 2 GDPR.
   (4) The personal data concerning you have been unlawfully processed.
   (5) The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union or Member State law to which the Controller is subject.
   (6) The personal data concerning you have been collected about the services offered by the information society in accordance with Art. 8 Para. 1 GDPR.
   b) Information to Third Parties
   If the Controller has made the personal data concerning you public and is required to delete them per Art. 17 Para. 1 GDPR, he shall take appropriate measures, including technical means, considering the available technology and the cost of implementation, to inform Controllers who process the personal data that you, as the data subject, have requested the deletion of all links to these personal data or copies or replications of these personal data.
   c) Exceptions
   The right to deletion does not exist if processing is necessary
   (1) for the exercise of the right to freedom of expression and information;
   (2) to fulfill a legal obligation, which requires processing under the law of the Union or Member States to which the Controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller;
   (3) for reasons of public interest in the area of public health per Art. 9 Para. 2 S.1 lit. h and i, and Art. 9 Para. 3 GDPR;
   (4) for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes per Art. 89 Para. 1 GDPR, insofar as the right mentioned in a is likely to make the achievement of the objectives of this processing impossible or seriously impair it, or
   (5) for the assertion, exercise, or defense of legal claims.

6. Right to Notification
   If you have asserted the right to correction, deletion, or restriction of processing against the Controller, the Controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing unless this proves impossible or involves disproportionate effort.
   You have the right to be informed by the Controller about these recipients.

7. Right to Data Portability
   You have the right to receive the personal data concerning you, which you have provided to the Controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit these data to another Controller without hindrance from the Controller to whom the personal data were provided if
   (1) the processing is based on consent per Art. 6 Para. 1 S.1 lit. a GDPR or Art. 9 Para. 2 S.1 lit. a GDPR or on a contract per Art. 6 Para. 1 S.1 lit. b GDPR and
   (2) the processing is carried out using automated procedures.
   In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one Controller to another Controller, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected by this.
   The right to data portability does not apply to a processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller.

8. Right to Object
   You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you, which is conducted based on Art. 6 Para. 1 S.1 lit. e or f GDPR; including profiling based on those provisions.
   The Controller shall no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
   If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling to the extent that it is related to such direct marketing.
   If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
   You have the possibility, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object through automated means using technical specifications.

9. Right to Withdraw Consent to Data Protection Declaration
   You have the right to withdraw your consent to the data protection declaration at any time. The withdrawl of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

10. Automated Decisions on a Case-by-Case Basis Including Profiling
    You have the right not to be subject to a decision based solely on automated processing – including profiling – that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
    (1) is necessary for entering into, or performance of, a contract between you and the data Controller,
    (2) is authorized by Union or Member State law to which the Controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests or
    (3) is based on your explicit consent.
    However, such decisions may not be based on special categories of personal data referred to in Art. 9 Para. 1 GDPR unless Art. 9 Para. 2 S.1 lit. a or g GDPR applies and suitable measures to safeguard your rights, freedoms, and legitimate interests are in place.
    With regard to the instances referred to in (1) and (3), the Controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

11. Right to File a Complaint with a Supervisory Authority
    Without prejudice to any other available administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of personal data concerning you infringes the GDPR.
    The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

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You may also directly contact the Platform Operator if it concerns data processing by the Platform Operator. The contact options can be found in section I of this declaration.

Further information and explanations regarding the above rights can be found on the website of the European Commission under “Rights for Citizens”.